Terms and conditions

    General Terms and Conditions for Vendors – Spicy & Steamy Book Event

    Last updated: October 12, 2026

    1. Definitions

    Organizer: Duntax Books, operating under the name Spicy & Steamy Book Event, with its place of business in Heesch, Chamber of Commerce number 73801984.

    Vendor: the company, entrepreneur, artist, or seller who rents a table to offer products or services during the Event. Upon registration, the Vendor expressly declares to be acting in the course of a profession or business, and therefore not as a consumer within the meaning of Book 6 of the Dutch Civil Code—regardless of whether he or she has a Chamber of Commerce or VAT number.

    Event: the relevant edition of the Spicy & Steamy Book Event.

    Table Fee: the amount the Vendor owes for a table during the Event.

    1. Registration & Formation of the Agreement

    Registration takes place by invitation, via a personally accessible registration form.

    Upon registration, the full table fee is immediately due and must be paid at the time of registration.

    The agreement is concluded as soon as the Organizer has confirmed the registration and payment.

    Because the Vendor is acting in the course of a profession or business, the statutory right of withdrawal (14-day cooling-off period for consumers, Art. 6:230o of the Dutch Civil Code) does not apply.

    1. Table Fee

    The Table Fee is determined per edition and stated in the invitation/registration form.

    The Vendor is personally responsible for paying VAT on his or her own sales during the Event; the Organizer will not issue an invoice for this.

    1. Cancellation by the Vendor

    Up through May 31 prior to the Event, the Vendor will receive a 50% refund of the table fee upon cancellation.

    After this date, the table fee is non-refundable, unless the Event is canceled by the Organizer.

    1. Changes or Cancellation by the Organizer

    If the Organizer cancels the Event, the Vendor will receive a full refund of the table fee within 14 days.

    If the Organizer reschedules the Event to a different date and/or location, the registration remains valid for the new date. If the Vendor is unable to attend on the new date, he or she is entitled to a full refund within 14 days of the announcement.

    The Organizer is not liable for any additional costs (such as travel or accommodation expenses) resulting from cancellation or rescheduling.

    1. Exclusion from Participation

    The Organizer may exclude a Vendor prior to the Event for reasonable cause, such as a violation of these terms and conditions, providing inaccurate information, late payment, safety risks, or inappropriate products. The Vendor will be notified of this in writing as soon as possible.

    In the event of exclusion due to a failure on the part of the Vendor, there is no right to a refund of the table fee.

    1. Practical Matters

    Setup, event, and teardown times will be communicated prior to the Event.

    Each full table measures 160 x 70 cm and is provided without a tablecloth, along with 2 chairs.

    Each half table measures 80x70 cm and is provided without a tablecloth, along with 1 chair.

    Limited power supply is available upon request; personal extension cords are permitted provided they are set up safely.

    Free Wi-Fi is available; the password will be provided during setup.

    There is no storage space; the Vendor is responsible for securing his or her own belongings.

    1. Sales & Products

    Only book-related products may be sold (including books, merchandise, and book accessories). Food and beverages may not be sold.

    Alcohol, drugs, weapons, and illegal products are prohibited, as are products that are discriminatory, offensive, or inappropriate.

    1. Conduct & Safety

    The Vendor must behave professionally and respectfully toward visitors, other vendors, and staff. Aggression, intimidation, discrimination, vandalism, theft, and blocking walkways or emergency exits are not permitted.

    Open flames, hazardous substances, and loud equipment are not permitted without authorization. The Vendor is personally responsible for the safety of his or her booth.

    In the event of a violation, the Organizer may immediately remove the Vendor without refunding the table fee.

    1. Liability

    The Organizer is not liable for damage, theft, or loss of the Vendor’s property.

    The Vendor is liable for any damage he or she causes to the venue, other vendors, or visitors.

    1. Visual Material & Promotion

    The Organizer may use photos and videos taken during the Event for promotional purposes, unless the Vendor objects in writing in advance.

    The Vendor may distribute their own promotional materials; the use of loudspeakers or microphones is not permitted without prior authorization.

    1. Intellectual Property

    All content related to the Event (text, images, logos) is the property of the Organizer. The Vendor may use this content for its own promotional purposes only with prior permission, with the exception of reposting the Organizer’s social media posts.

    1. Force Majeure

    The Organizer is not liable for the consequences of force majeure that affect the Event.

    1. Disputes & Governing Law

    Any complaint must first be submitted to the Organizer via marielle@spicysteamybookevent.nl, so that the Organizer has the opportunity to resolve the complaint.

    If no resolution is reached, Dutch law shall apply, and the dispute may be brought before the competent court.